EMPLOYERSTHOSE WHO SERVEDWHY ALWAYS FORWARDFAQINSIGHTSAlways Forward VTA is a program of Always Forward LLC, a Veteran-Owned Small Business based in Colorado. These two names refer to the same legal entity. All rights, obligations, and limitations described in this policy apply to both equally.
This policy explains what information we collect when you visit alwaysforwardvta.com, how we use it, and what we do not do with it.
We collect information you provide directly when you submit an intake form on this site.
Employer intake form: name, title, company, work email, phone (optional), hiring context, and how you heard about us.
Veteran intake form: name, email, phone (optional), branch of service, service component, MOS/Rate/AFSC, rank, years of service, separation date, current transition status, target industry or function (optional), preferred location, a brief description of your transition goals, LinkedIn URL (optional), and how you heard about us.
During the advisory process, we may request additional documents from Veterans, including military evaluation documents (OERs, NCOERs, FITREPs, EPRs) and DD-214. We may also ask about security clearance status. These documents are not required at intake and are requested only when relevant to the advisory engagement. They are stored securely in Microsoft OneDrive and are not shared with any employer without your explicit consent.
Information submitted through our intake forms is used only to contact you and to conduct advisory services on your behalf. We do not use your information for marketing to third parties and we do not sell it.
We share limited information with the third-party services described below, solely to operate this site and deliver our services. We do not share your information for advertising, data monetization, or any other commercial purpose.
We use Microsoft 365, including Microsoft Bookings, Outlook, OneDrive, and Teams, to manage scheduling, communications, and document storage. Information you submit through our intake forms or booking pages is processed through Microsoft's platform and governed by Microsoft's privacy policies. Microsoft does not have permission to use your information for any purpose other than providing services to Always Forward LLC.
We use HubSpot as our customer relationship management (CRM) platform to organize and manage our communications with employers and Veterans. Our intake forms are provided by HubSpot, and information you submit through them is stored and processed in HubSpot to support follow-up and the advisory relationship. Loading a page that contains a form also sets a first-party HubSpot cookie, as described under Cookies below. HubSpot processes this information on our behalf and does not have permission to use it for any purpose other than providing services to Always Forward LLC. HubSpot's processing is governed by its own privacy policy.
Military evaluation documents and other sensitive Veteran records, when provided, are stored exclusively in a restricted folder within Microsoft OneDrive. Access is limited to Dave Trifiletti.
We use Webflow to host this website. Webflow's processing is governed by its own privacy policy. We have not enabled Webflow's analytics, and no Webflow analytics or visitor tracking is collected.
Always Forward VTA contributes 10% of every advisory fee to the American Freedom Foundation, a 501(c)(3). AFF does not receive, access, or process any client or Veteran information as part of this arrangement.
We do not use any other third-party services that process personal information at this time. If that changes, this policy will be updated before those services are activated.
alwaysforwardvta.com uses cookies necessary for the site to function, plus one cookie set by our intake forms. Our intake forms are provided by HubSpot, and when a page containing a form loads, HubSpot sets a first-party cookie (hubspotutk) that lets us recognize repeat visits and connect a form you submit to your earlier activity on our site. We do not use advertising cookies, retargeting pixels, cross-site tracking, or third-party analytics.
Always Forward VTA will never sell, rent, or trade your personal information to any third party for any purpose.
We take reasonable administrative and technical measures to protect the information we collect. Information submitted through our intake forms is transmitted via encrypted connections and stored within Microsoft 365's enterprise environment. Sensitive Veteran documents, when provided, are stored in a restricted-access OneDrive folder.
No method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security, but we take this obligation seriously.
We retain information submitted through our intake forms for the duration of the advisory relationship and for three years following its conclusion, consistent with standard business record-keeping practices.
We may retain certain records longer if required by law, if a legal dispute is pending, or if retention is otherwise required to protect our legal interests.
You may request deletion of your information at any time by contacting us directly. We will respond within 30 days. We will honor deletion requests to the extent permitted by applicable law and our legal obligations. Note that records subject to an open legal matter or required for compliance purposes may not be eligible for deletion.
This site may link to external resources, including the American Freedom Foundation (AFF.org). Always Forward LLC is not responsible for the privacy practices of external sites. Review the privacy policy of any external site before submitting personal information.
This site is intended for adults 18 years of age and older. We do not knowingly collect personal information from persons under the age of 18. If we become aware that we have collected information from a minor, we will delete it promptly.
Questions about this policy or requests regarding your personal information? Contact us directly.
Dave Trifiletti | DTrifiletti@AlwaysForwardVTA.com | 312.330.1842
We reserve the right to update this policy at any time. The updated version will be posted here with a revised Last Updated date. Continued use of this site after a policy update constitutes acceptance of the revised terms.
